Privacy policy
1. Data controller
The controller responsible for data processing on this website and on the platform (Art. 4(7) GDPR):
MyGermanWay GmbH
Königsallee 35
44789 Bochum, Germany
Email: info(@)mygermanway.com
A data protection officer has not been appointed because the legal requirements do not apply (among others, at least 20 persons permanently engaged in automated processing). For data protection matters, please write to us at info(@)mygermanway.com.
2. Provision of the website and log files
When you access the website, our hosting provider Netlify, Inc. (San Francisco, USA) automatically collects the information that your browser transmits: IP address, date and time of access, name and URL of the requested file, as well as the browser type and operating system.
Legal basis: Art. 6(1)(f) GDPR (legitimate interest in the stability and security of the website). Transfer to third countries: EU Standard Contractual Clauses (SCC) have been concluded with Netlify to ensure an adequate level of protection.
3. Fonts
The fonts used are hosted locally on our server. No connection is established with Google servers or any third parties, and your IP address is not transmitted.
4. Contact and complaints management
When you contact us via the contact form, the complaints form, or by email, we process your data (e.g., name, email, role, message) to handle your request. The complaints form can also be used anonymously.
The forms are processed technically via Netlify Forms. For processing and follow-up, we transmit the request data to our CRM system Pipedrive (Pipedrive OÜ, Tallinn, Estonia/EU), which we use as a processor. For our email communication and office applications we use Google Workspace (Google Ireland Limited, Dublin, Ireland); any processing by Google LLC (USA) is covered by the EU Standard Contractual Clauses.
Legal basis: Art. 6(1)(b) GDPR (pre-contractual/contractual measures) or Art. 6(1)(f) GDPR (legitimate interest in responding to requests). The data is deleted once it is no longer needed and no legal retention obligations exist.
5. Processing on the placement platform
Our platform (app.mygermanway.com) processes data from two groups of users for the purpose of job placement in Germany.
A. International candidates
We process the data you provide and upload in your profile:
- Identification and contact data: name, date of birth, nationality, email, phone.
- Application documents: résumé, degrees, proof of qualifications, language certificates.
- Process and visa documents: recognition decisions, passport, official correspondence, powers of attorney, employment contracts.
Purpose and recipients: this data is made available exclusively to the employers registered on the platform, so that you can be considered for job offers, as well as to our team for managing the placement process.
Legal basis: Art. 6(1)(b) GDPR (performance of the placement contract) and, where applicable, Art. 9(2)(a) GDPR (explicit consent if the uploaded documents contain special categories of personal data).
Video interviews: As part of the application process, you may receive an invitation to a recorded video interview. It is conducted via the platform of a specialized provider that acts as a processor (Art. 28 GDPR); if data is transferred to third countries, the transfer is covered by the EU Standard Contractual Clauses. Your video responses are accessible only to our team and — after your approval — to potential employers.
Preparation of application documents: To translate and standardize the format of application documents, we may use AI-assisted tools from specialized providers that act as processors (Art. 28 GDPR), exclusively under our instructions and without using your data to train their own models.
B. Employers
For registration and management, we process: company name, commercial register data, sector, address, contact details of the responsible persons, and uploaded documents (e.g., draft contracts, powers of attorney). Legal basis: Art. 6(1)(b) GDPR.
6. Web analytics (Google Analytics 4)
This website uses Google Analytics 4, a service provided by Google Ireland Ltd. We have IP anonymization enabled. Cookies may be set and data may be transmitted to Google (where applicable to the USA, covered by the EU-US Data Privacy Framework or the SCC). Legal basis: your consent (Art. 6(1)(a) GDPR), which you can withdraw at any time with future effect.
7. Retention periods
We retain personal data only for as long as necessary for each purpose. Candidate profiles are deleted after the account is closed or after a completed placement and the expiry of the statutory limitation periods. Documentation with tax and commercial relevance (e.g., contracts, invoices, powers of attorney) is retained in accordance with the retention periods of the German Fiscal Code (AO) and the German Commercial Code (HGB), between 6 and 10 years.
8. Your rights
You have the right at any time to access (Art. 15), rectification (Art. 16), erasure (Art. 17), restriction of processing (Art. 18), data portability (Art. 20), and objection to processing based on legitimate interest (Art. 21 GDPR). You can withdraw any consent given at any time.
To exercise your rights, an email to info(@)mygermanway.com is sufficient. In addition, you have the right to lodge a complaint with a supervisory authority. The authority responsible for us is the Data Protection Authority of North Rhine-Westphalia (LDI NRW). The legally binding version is the German one.
9. Currency
Version: July 2026. We update this statement whenever legal or technical changes occur.